Documentation

Using WordPress

 

The Dashboard The Dashboard is the first screen you see when you log into the administration area of your blog. The main idea of the dashboard is to give you a place where you can get an at-a-glance overview of what’s happening with your blog. It’s like a bird’s eye view of operations, from which you can swoop down into the particular details.

Editing Pages Pages are for content such as “About,” “Contact,” etc. Pages live outside of the normal blog chronology, and are often used to present timeless information about yourself or your site — information that is always applicable. You can use Pages to organize and manage any content. Pages that can be edited in terms of its text and visual content are located in the ‘Pages’ tab on the left hand side of the WordPress dashboard.

Posts (News)  Posts are entries that display by order of recency on your Blog (News). To add a post, go to Posts, in the sidebar, and click Add New

Editing Text To edit text and excerpts, navigate to the text-box in question and edit/format/add links as you would a Word Document.

Adding Links

docs-single-link (1)

 

 

Editing Images Hover over an image in question to display the edit or delete the image. To replace the image, delete the image and then click ‘add image’.

docs-single-img

 

 

Error Uploading Image If WordPress displays an error while uploading an image, check your image’s name for apostrophes [ ‘ ]. Remove the apostrophe from the image’s name, and try to upload the picture again. This should solve the issue.

docs-apostraphe-upload-error

 

Media Library The Media Library Screen allows you to edit, view, and delete Media previously uploaded to your blog. Multiple Media objects can be selected for deletion. Search and filtering ability is also provided to allow you to find the desired Media.

 

 

Adjusting an image size inside of a post content

  1. Select the image you want to adjust and click the edit button.
  2. Select a proper size and input a custom size for the photo.
  3. Update the post to save all changes.

 

 

Displaying an image on the News page

  1. Click the “Set featured image” button
  2. Select or upload an image for displaying it on the News page, click the “Set featured image” button.
  3. Click the update button to save all changes.

 

Setting a custom excerpt

  1. Fill the “Excerpt” field which located at the bottom of the post page.
  2. Save all changes you have done.
  3. Refresh the News page and you can see the new excerpt.

 

Setting a category/categories and a tag/tags for a post

  1. Input or select(existed category or tags) a category/categories and a tag/tags
  2. Click the “Update” button to save all modifications.

 

Changing home page text (and banner)  and social media links

  1. On the left hand side of the WordPress dashboard, click ‘pages’.
  2. Navigate to and click ‘welcome’ on the pages screen.
  3. In here, you can change the home page text, banner image, add/change your social media links.

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Adding an external link as a news post title

  1. Input a url to the external link field
  2. Click the “Update” button to save all modifications.

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Using MailChimp

 

The MailChimp navigational Menu

The MailChimp navigational menu displays all the functions available to you to send out emails and notifications to your subscribers. We’ll move through and explain each of these so you get an understanding of how you can begin communicating with your subscribers.

 

Campaigns

Campaigns is the main section you’ll be using to get in direct contact with your subscribers, one campaign usually means one email sent out to a specific batch of your subscribers. So each time you want to manually send out a campaign, follow the below steps:

 

      1. Click ‘create campaign.                  
      2. Select Regular campaigns, click next.
      3. Select a list (see section below for a further explanation of lists, segments and groups), click next.
      4. Fill in the relevant information, click next.
      5. Select a template for your new campaign (see below section below on how to create and modify templates), a template contains the basic content components of an email, such as text boxes and images, click next.
      6. If you need to add content components, you can drag them in from the right hand side.
      7. On the left hand side, click on a content component to edit the content within. (e.g. click on a text box to edit and format the text within).
      8. If the template you selected displays your physical address in the outgoing emails, and this is undesired, remove the code: “Our mailing is: *|HTML:LIST_ADDRESS_HTML|**|END:IF|*” in the footer text area component. Once you’re satisfied with your email, click next. (See below section on templates on instructions about how to create a template without this physical address field in the first place.)
      9. MailChimp will check if there’s any issues before you send out your camapagin, like making sure your selected list has more than one subscriber, that you’ve edited the default header, etc.
      10. Remember to send yourself a test email at the confirm stage to check if everything looks good.
      11. Click confirm and Next to send the campaign!                  

 

 

Templates

In this section you can also create your own templates to select when you send out campaigns, Simply select ‘create template’, and in here, you can either modify one of the basic template MailChimp offers, or use a pre-designed theme.

When modifying the basic templates, simply drag new content components into the main email.

You can also modify the existing components of MailChimp’s default templates, and create a new template using your modified version. For example, if you wish to delete your physical address in MailChimp’s outgoing emails, which exists in all MailChimp templates, you can go into the footer of the default template, delete the code: “Our mailing is: *|HTML:LIST_ADDRESS_HTML|**|END:IF|*”, and save it as a new template.

When sending out new campaigns, you’ll then be able to select the saved template you created, so you don’t have to modify the default templates each time you’re sending out emails.

 

Lists

Lists are only relevant if you are manually sending out campaigns.

In this section, you can see all of your subscribers, which are ordered in lists, within which you can order using groups and segments.

Lists

When manually sending out campaigns, you can select a specific list of subscribers to send the campaign out to.

Groups and segments

Within you lists, you can separate your subscribers into groups and segments. Each group and segment can be specifically selected when sending out campaigns so as to target only the selected groups/segments.

For an explanation on when to use groups and when to use segments, check out this article by MailChimp: http://kb.mailchimp.com/segments/about-segments-and-groups

 

Reports

In this section, you will be able to see statistics about the campaigns you have sent out. Such as how many people have opened your emails (opens), and how many people clicked on the link in your emails (clicks).

 

Setting up your new Email with Gmail

When you create an e-mail with Jin & Co, you have the ability to collect email sent there using your personal g-mail account, and also send mail from your g-mail account under that alias.

Collect mail using your Google Account:

  • Instructions Link: Check emails from other accounts using Gmail (See section “a different mail provider”)
  • In the above process you will be asked to enter your Username and Password, this is the same as your webmail credentials.
  • You will then be asked for POP Server, this will be sent to you via email by someone at Jin & Co
  • After you enter the POP Server, the Port drop-down should be set to “110”.
  • Check the first and third check-boxes. Leave the second and fourth unchecked.

Send under an alias from your Google Account:

  • Link: Send mail from a different address or alias (See section “I’m aGmail or Google Apps user sending from an external address”)
  • In the above process you will be asked to enter your Username and Password, this is the same as your webmail credentials.
  • You will then be asked for SMPT Server, this will be sent to you via email by someone at Jin & Co.
  • After you enter the SMPT Server, set the Port drop-down to “587”.
  • Gmail will then send an email to your webmail account to confirm the above.

Adding a review